Gariclaim covers the full business cycle of a Kenyan garage. Every feature below is built into the platform. There are no add-on modules to buy.
Job Cards & Repair Tracking
Open a job card for every vehicle, assign technicians, log labour and parts, and track progress from intake to completion.
Insurance Jobs
Record claim and policy numbers against each job card, along with insurer and assessor details. Keep everything the insurer needs on hand so the job moves smoothly.
Parts Procurement & LPOs
Issue LPOs to suppliers for parts and stock in bulk, track deliveries, and record supplier invoices. Parts flow into shared inventory, so any job card can draw from them without creating a separate order.
Vehicle & Customer Records
Track every vehicle by plate, VIN, make and model. Link repairs, parts, claims and invoices to the vehicle and its owner for full service history.
Invoicing & Quotations
Create quotations and estimates, convert approved ones into job cards, and raise invoices from completed work — including supplemented jobs.
POS / Over-the-Counter Sales
Sell spare parts, oil, and accessories at the counter. Instant receipts, thermal printing, and cash or mobile money payment records.
Spare Parts Inventory
Track stock across bins and branches. Auto-deduct parts consumed on job cards, and view full movement history.
QC, Inspection & Vehicle Release
Run quality checks before handover, capture before / after photos with a built-in viewer, collect a signed customer satisfaction note, and issue release authorization with a signed release letter.
Multi-Branch & Workspaces
Run multiple garage branches under one organization. Switch between workspaces for separate garages or business entities.
Team & Permissions
Invite front desk, technicians, store keepers and accountants with role-based access. Owners and admins control who sees what.
Chart of Accounts & VAT
Pre-loaded Kenyan chart of accounts tuned for garages. Auto-calculate VAT on parts, labour and insurance jobs. KRA PIN and tax registration management.
Audit Logs & Security
Every change is tracked with full audit history. Soft-deletes protect against accidental data loss. OTP verification for sensitive actions.
Purchases & Expenses
Record supplier bills, utilities, rent, and overheads. Track payables, payment terms, and get a clear view of your garage's spending.
Credit Notes & Refunds
Issue credit notes for customer invoices and supplier bills. Handle insurance adjustments, partial refunds, and corrections with a full audit trail.
Banking & Reconciliations
Record bank and M-Pesa transactions, then match and reconcile them against your statements. No API connections required.
Payroll, Contracts & Leave
Run payroll daily, weekly, biweekly, or monthly. Manage permanent, contract and casual staff, track timesheets and leave, and auto-calculate PAYE, SHIF, NSSF, NITA.
Salary Advances & Loans
Manage salary advances and staff loans. Deduct repayments from payroll in installments as agreed, with full tracking of outstanding balances.
Accounting & Reports
Trial balance, balance sheets, general ledger, journal entries, fixed asset register, and adjusting entries — full double-entry accounting built in.
How the features fit together
The flow through your garage
Front of house
- → Customer arrives, vehicle intake logged
- → Quotation raised from item catalogue
- → Signed authorisation letter uploaded
- → Job card created
Workshop floor
- → Technician assigned per task
- → Parts pulled from inventory, logged against job
- → Progress tracked, supplements raised as needed
- → QC inspection and photos
Back of house
- → Customer signs release letter
- → Invoice raised automatically from job card
- → Payment recorded against invoice
- → Trial balance, P&L, VAT summary updated
Why garages choose Gariclaim
Built for Kenya
Pre-loaded Kenyan chart of accounts, automatic VAT, PAYE, SHIF, NSSF, and Housing Levy. KRA PIN stored against your organisation.
Audit-ready
Every change is logged. Signed authorisations, release letters, and satisfaction notes are stored against the job card.
Works on any device
Front desk, workshop floor, back office. All on one system, reachable from a phone, tablet, or laptop.